Tendering is a very specific scope of procurement. Organizations with this operation expect comprehensive management of all small-scale sourcing for routine supplies to large-scale tendering of million dollar projects. This makes the whole process stringent and demands full compliance, traceability and auditability. This is why the operation within ProSmart is transparent and secure when empowering an entire e-tendering process with modular tools to fulfill the varying needs of different tendering types and practices, such as tender or RFQ creation and price-only or two-envelope submission. Actionable tools for analysis and evaluation of suppliers' submissions can also significantly speed up the tendering process. The simple and light user interface ensures all involved users, from the internal tendering team, project team and management to external suppliers, stay focused on what documents and information they have to go through and what tasks to complete.
Tender/ RFQ Creation
Create tenders/ RFQs for online invitation, notification and submission
Price-Only/ Two-Envelope Submission
Support both price-only and two-envelope submissions
Online Approval Flows
Set routing for decision makers to review and approve tender/ RFQ issuance, amendments and other actions
Rule-based Invitation
Invite suppliers based on categories, with random selection of suppliers or specified rules
Bill of Quantity (BOQ)
Perform detailed analysis and further procurement automation with structured pricing templates
Online Declaration of Interest (DOI)
Set control of tender/ RFQ documents to grant access only to panel members with proper declaration of interest (DOI)
Query (Clarification/ Q&A)
Enable easy exchange of questions and answers between procurer and suppliers with unification, traceability and logging
Online Evaluation & Analysis
Conduct evaluations online with detailed analysis data ready, all within ProSmart
Letter of Acceptance
Make just a few clicks to get letters of acceptance and regret prepared and rendered automatically
Tender/ RFQ-based Supplier Review
Review suppliers’ performance by every awarded tender/ RFQ
Reports
Support both inbuilt and external reporting tools for multiple analysis needs
Audit Trail
Keep full trail for crosschecking with audit and compliance requirements
ERP Integration
Synchronize with third-party ERP systems such as Oracle and SAP for pre- and post-tender/RFQ processes
Tendering is a very specific scope of procurement. Organizations with this operation expect comprehensive management of all small-scale sourcing for routine supplies to large-scale tendering of million dollar projects. This makes the whole process stringent and demands full compliance, traceability and auditability. This is why the operation within ProSmart is transparent and secure when empowering an entire e-tendering process with modular tools to fulfill the varying needs of different tendering types and practices, such as tender or RFQ creation and price-only or two-envelope submission. Actionable tools for analysis and evaluation of suppliers' submissions can also significantly speed up the tendering process. The simple and light user interface ensures all involved users, from the internal tendering team, project team and management to external suppliers, stay focused on what documents and information they have to go through and what tasks to complete.
Tender/ RFQ Creation
Create tenders/ RFQs for online invitation, notification and submission
Price-Only/ Two-Envelope Submission
Support both price-only and two-envelope submissions
Online Approval Flows
Set routing for decision makers to review and approve tender/ RFQ issuance, amendments and other actions
Rule-based Invitation
Invite suppliers based on categories, with random selection of suppliers or specified rules
Bill of Quantity (BOQ)
Perform detailed analysis and further procurement automation with structured pricing templates
Online Declaration of Interest (DOI)
Set control of tender/ RFQ documents to grant access only to panel members with proper declaration of interest (DOI)
Query (Clarification/ Q&A)
Enable easy exchange of questions and answers between procurer and suppliers with unification, traceability and logging
Online Evaluation & Analysis
Conduct evaluations online with detailed analysis data ready, all within ProSmart
Letter of Acceptance
Make just a few clicks to get letters of acceptance and regret prepared and rendered automatically
Tender/ RFQ-based Supplier Review
Review suppliers’ performance by every awarded tender/ RFQ
Reports
Support both inbuilt and external reporting tools for multiple analysis needs
Audit Trail
Keep full trail for crosschecking with audit and compliance requirements
ERP Integration
Synchronize with third-party ERP systems such as Oracle and SAP for pre- and post-tender/RFQ processes