Monitor process with ease
Manual process is lengthy and inefficient with meetings on and on, communication back and forth, and tedious paper documentation and approval signing. With ProSmart’s automated notifications/ reminders and compulsory input and confirmation, the whole process from tender creation to approval, assessment and awarding is easily tracked and greatly accelerated.
Engage your suppliers
Overwhelming call-in and email inquiries put a lot of burden on the procurer since all these are scattered communication records that need to be manually logged, traced and updated. With ProSmart’s dedicated supplier focus, communication with every supplier flows with central processing of site-visit arrangements, queries and clarifications, together with automated tender notifications, email alerts, reminders and award/ regret letters. With automation and standardization, engaging your suppliers is just simple.
Go paperless
Paper-based workflows produce countless paper copies, occupying scarce office space and requiring physical tender distribution and bid submission. With ProSmart’s online, real-time operations, the procurer can issue a paper-free tender to all the selected suppliers in a matter of seconds and receive every returning bid without the clumsiness of tender box closing, large-lot bid collection, document storage, e-copy filing, etc. Paper saving and operational efficiency go hand in hand.
Follow auditing standards
Manual procedures are difficult to keep in good form since they need a capable coordinator to break operational silos and centralize documentation. The usual result is subjective assessment with non-standardized score sheets and reasons for approval/ rejection. With ProSmart’s data check, validation, reminder and audit log, the entire tendering process can be traced, standardized and accelerated, making compliance with the auditor’s standard a usual practice alongside business improvement.
ProSmart is a market-proven procurement suite that integrates digital management of suppliers, tendering, purchasing and contracts with a combination of 300+ off-the-shelf module functions. These flexible tools are designed with our market know-how for you to build seamless end-to-end e-procurement workflows that work specifically for your organization’s practice and significantly shorten procurement processes with great transparency, auditability and compliance.
Supplier Management and Contract Management are focus modules for organizations' dedicated effort in the two major aspects that should be managed structurally for an ever improving supplier pool and compliant contract repository, the ground for sustainable procurement management. e-Tendering and e-Purchasing house the most practical functions that let you automate all the meticulous sharing, collecting, selecting, approval and other steps to accelerate acquisition of goods and services with abundant quality choices.
With a dynamic approach, ProSmart streamlines procure-to-pay procedures to empower and engage different users in your organization at the right time and right situation for the right action. The 24/7 online platform of ProSmart presents everything a user needs in hand anytime, anywhere, with a straight-forward user interface to faciliate their efficient and precise decisions and actions.